EMPLOYER: Town of Arnprior
JOB DESCRIPTION:
The Town Clerk reports to the General Manager, Client Services/Treasurer and is a member of the Senior Management Team. The position will perform the statutory duties of the Municipal Clerk pursuant to the Municipal Act. The Town Clerk is responsible for managing the daily administration of the Clerk’s branch and provides leadership and supervision to the Clerk’s branch staff.
The primary responsibilities for this position include (but are not limited to) the following:
- Performs the statutory duties of Clerk pursuant to the Municipal Act;
- Performs and oversees the Council secretariat function including preparing or directing the preparation of agendas, correspondence and supporting materials for meetings of Council and Committees of Council, coordinates minute taking and distribution, communicate Council’s decisions to applicable parties, and executes agreements, contracts and by-laws on behalf of the Corporation as required by statute.
- Conducts research, drafts policies/procedures, writes by-laws and resolutions, formulates recommendations, and provides advice and guidance to senior staff and Council.
- Responsible for preparing, coordinating and conducting Municipal Elections in the capacity of Returning Officer under the Municipal Elections Act.
- Responsible for records management of all corporate documents including: by-laws, resolutions, agreements, deeds, agendas, minutes, and other documents that are required to be kept under the Clerk’s control on behalf of the corporation.
- Responsible for all matters as MFIPPA Coordinator under the Municipal Freedom of Information and Protection of Privacy Act.
- Acts as Lottery Licensing Officer for the municipality and oversees all licensing functions related to lotteries, marriage, animal tags, patios, special events, etc. including reviewing applications, issuing licenses and ensuring compliance with provincial and by-law requirements;
- Acts as the Local Registrar of Vital Statistics, Commissioner of Oaths, affidavits, etc.
- Oversee all activities related to the Town’s municipal cemetery administration.
- Acts as Secretary and resource person to the Arnprior Accessibility Advisory Committee and other committees as assigned.
- Administers and maintains Procedure By-law and provides advice to Council and the CAO, regarding procedural matters.
- Provides leadership and supervision to Clerk branch staff, manages the activities of the By-law Enforcement and Property Standards functions and provides oversight of the Town’s Crossing Guard program.
The successful candidate will have a minimum of:
- Diploma or degree in Public or Business Administration, Political Science, Law, related field or an equivalent educational background.
- Minimum seven (7) years progressive experience in municipal government including at least three (3) years in a mid/senior level position with supervisory responsibilities and responsibility for administrative functions.
- Firm knowledge of municipal government processes and administration, Council and Parliamentary procedure, municipal law and the Ontario Municipal Act.
- Direct experience working with and writing administrative policies and procedures.
- Demonstrated knowledge of corporate records management systems.
- Working knowledge for providing customer services and being able to assess needs to meet effective service delivery standards.
- Demonstrated ability to use reliable judgment and analytical problem solving skills, and work in a confidential environment.
- Detail oriented and ability to compile research and information.
- Skilled writing to prepare concise reports, correspondence, and policy.
- Strong verbal communication, presentation, and diplomacy skills.
- Ability to work independently and in a Management team environment.
- Must have strong work ethic and be able to maintain standards of conduct and provide leadership, direction, and motivation to staff in a consistent and fair manner.
- Excellent customer service/interpersonal skills and possess cultural and political awareness.
- Strong organizational skills with a demonstrated ability to prioritize, coordinate work schedules, handle multiple projects and competing demands, and meet deadlines.
- Proficient computer skills and ability to use a variety of software applications including word processing, spreadsheet, presentation, and records management systems.
- Ability to work irregular hours, and evenings to attend Council and Committee meetings as required.
Assets:
- Working familiarity with the Accessibility for Ontarians with Disabilities Act and related regulations.
- CMO (Certified Municipal Officer) and/or AOMC (Accredited Ontario Municipal Clerk) designation.
- Experience preparing, coordinating and conducting Municipal Elections in the capacity of Returning Officer under the Municipal Elections Act.
- Experience handling matters under the Municipal Freedom of Information and Protection of Privacy Act.
- Experience acting as the Local Registrar of Vital Statistics, Commissioner of Oaths, affidavits, etc.
START DATE: 05/16/2023